Flipping the data back and forth among various file types (copying to Word, over to Outlook, then re-copying back to Excel) is bound to cause formatting issues. But the system you describe sounds maddeningly over-engineered to me. Or you could let your supervisor write on a hard copy and you type the changes. Move it until your pointer becomes like the form in the red box below. Doing this will highlight all the cells in your worksheet Move your pointer to the border line between two of any of your column letter notes. Below you can see examples of what your shortcuts will look like by adding the. Press Ctrl + A (Command + A in Mac) in your keyboard. Or your supervisor should get/learn Excel and “edit” your sheet when you turn it in. You can just hit FN + F12 and your save as keyboard shortcut will work. It sounds to me like your company needs the services of a good IT professional to set up some sort of environment in which your supervisor has direct access to the data that needs editing. How did you two come up with this way of doing things? How do you add a line in a cell in Excel Double-click the cell where you want to enter a line break. This may sound a little harsh, but … can your supervisor not simply edit the file in Excel? Does s/he not have Excel? Or has it but doesn’t know how to use it? What’s the barrier to simply attaching the Excel sheet to the outgoing email, rather than dumping the text into the body of the email? I don’t really get how this copy-and-paste process you describe evolved.
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